Quarterly reporting requirements for mines

Each mine operator must submit a health and safety report each quarter (quarterly report) to the regulator to meet the requirements of regulation 675W. The quarterly reports need to be submitted as soon as practicable after each quarter but no later than 15 days after the end of each quarter. The information that is provided as part of this report is also used to calculate the mining levy for the mine.

The quarters are defined as:
- 1 January - 31 March
- 1 April - 30 June
- 1 July - 30 September
- 1 October - 31 December.
WHS (Mines) Regulations Schedule 25 details all the information required to be submitted. This includes:
- Commodity processed - A description of the primary commodity processed at the mine during the quarter to which the report relates.
- Number of workers - The average number of workers who worked at the mine during the quarter to which the report relates.
- Number of hours worked - The total number of hours (including additional shifts and overtime) worked at the mine during the quarter to which the report relates.
- Number of relevant incidents - The total number of relevant incidents occurring during the quarter to which the report relates.
- Number of lost time injuries - The total number of relevant incidents that resulted in the inability of a worker to work for 1 day or more (not including the incident day) during the quarter to which the report relates.
- Days lost from work - The total number of days (not including the incident day) lost from work by workers during the quarter to which the report relates as a result of relevant incidents.
- Number of restricted duty days - The total number of days on which workers carried out restricted duties during the quarter to which the report relates as a result of relevant incidents.
- Number of workers placed on restricted duties - The total number of workers placed on restricted duties during the quarter to which the report relates as a result of relevant incidents.
- Number of treatment injuries - The total number of injuries and illnesses of workers arising from relevant incidents that required medical treatment during the quarter to which the report relates but did not result in the inability of a worker to work for 1 day or more (not including the incident day).
- Number of deaths - The total number of deaths that occurred during the quarter to which the report relates as a result of relevant incidents.
- Other information - The information set out in Schedule 24 in relation to each relevant incident, if that information has not already been provided to the regulator.
Quarterly reports are to be submitted using Safety Regulation System (SRS).
Before you can access SRS, you must register to use the system. Once this is done, you will receive a department account number which you will then use to access SRS.

SRS allows users to lodge documents and data with the Department electronically. This includes approvals, compliance, notifications, health and hygiene sampling information, levy assessment and licence and certification management. Some functions also enable customers to monitor the progress of their submissions and to upgrade and manage their licence details online.
- How to lodge a quarterly status report

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